Summary
The Office Coordinator provides office support by performing various tasks and services for the Office Director and the HR department. This entry level position collaborates with various management levels on projects contributing to the team's success. This role uses discipline-specific knowledge, skills, and abilities to assist with multiple projects, presentations, and business improvement opportunities. This fast-paced position ensures the team's day-to-day operations run efficiently and effectively.

Duties and Responsibilities

• Primary duties:
  • Greeting guests and customers by greeting them in person or on the telephone and answering or directing inquiries.
  • Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.
  • Oversees office cleanliness, directing cleaning staff and monitoring break areas for cleanliness.
  • Performs Employee Orientations.
  • Performs customer service by answering phone calls with employee requests and questions.
  • Scan documents into appropriate employee files.
  • Distribute PPE to field Superintendents.
• New Hire Responsibilities:
  • Process hourly new hires; set up new hires in HRIS, and complete all documentation.
  • Ensure all I-9 information for all Kent Companies Houston Texas Employees is handled with the utmost confidentiality.
  • Prepare New Hire Orientation packets.
  • Explains Benefits packets to new hires.
  • Overseeing workspace assignments and upkeep of the overall office aesthetics.
  • Responsible for distribution of company property/technology, including paperwork.
  • Responsible for ensuring mail is checked throughout the day.
  • Responsible for assisting the Office Director as needed and requested.

Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee for this job. Duties and Responsibilities are not comprehensive and can be changed at any time, with or without notice.

Required Experience, Education, and Qualifications

• Proficient with Microsoft Office Suite, HRIS, and other various software platforms
• Must have experience handling I-9 Forms.
• Excellent communication skills, with a focus on administrative writing
• Ability to manage multiple priorities and assess appropriate priority levels
• Task-driven and detail-oriented, and able to stay on task and follow through
• Possesses strategic coordination, planning, and organization skills
• Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy
• Thrives in a fast-paced work environment and has the ability to learn new skills quickly.
• Must have reliable transportation to the workplace(s)/ job location(s).
• Ability to pass drug screening.
• Must be able to work in the United States without corporate sponsorship now and in the future.
• Bilingual (English/Spanish)

Preferred education and experience

• Customer service.
• Front desk receptionist.
• Experience working at a construction company in a similar role is a plus.

Benefits
Kent Companies provides its employees with one of the most competitive compensation and benefits packages in the construction industry. Benefits vary by location, with a fully customized benefits package presented upon hire. Typical benefits packages include:

• Weekly pay
• PTO (Paid Time Off)
• Medical, dental, and vision coverage
• Supplemental insurance options
• Retirement plans with discretionary employer-matching
• Holiday pay (New Year’s Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, Christmas Day)
• Scholarship opportunities for dependents
• Leadership development opportunities

Perks associated with this role
Our goal is to offer unparalleled career progression that is not precisely pre-determined. Instead, it builds on the teammate’s strengths, interests, and pursuits as the individual gains experience, grows, and develops in their career. You would be hard-pressed to find another ENR Top 6 Commercial Concrete Company that parallels Kent Companies.

Work Environment/Physical Demand
This position works in an office environment, requiring extended periods of sitting.

Position type, travel, and expected hours of work

• This is a full-time office position.
• Occasional day and overnight travel is required.
• Typical hours will range from 45-50 hours per week and are subject to change. Due to the critical nature of the role, accepting phone calls even during nontypical workdays and hours is also necessary.

Office Location
11755 W Little York Rd., Building 1, Houston TX, 77041

About Kent Companies
Kent Companies is a full-service specialty trade contractor with operations across Michigan, Texas, Ohio, and the Carolinas. As a third-generation, family-owned business, we believe our people are our greatest assets. We employ over 2,000 trade professionals nationwide and deliver every project with our Four Hallmarks: Safety, Productivity, Quality, and Customer Service. Kent Companies is known as The Leaders in Concrete™ and continuously ranks in the Top 10 Concrete Contractors nationwide by ENR Magazine.

Kent Companies’ family of brands includes Kent Concrete, Kent Underlayments, Kent Facilities, Kent Foundation Solutions, and Foundation Rescue Supply.

EEO Statement
At Kent Companies, we value a diverse, inclusive workforce, and we provide equal employment opportunity for all applicants and employees. Kent Companies does not discriminate on the basis of race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all employment practices and personnel actions, including but not limited to hiring, recruiting, promotions, performance evaluations, termination, and compensation decisions.

The Company will strive to ensure that all employees and prospective employees will be treated equally in regard to recruitment, employment, promotions, demotions, discipline, termination, access to benefits and training, leaves of absence, and layoffs. The Company will further ensure that its management staff is aware of the Company’s commitment to this policy and each member understands their individual role in the process of administering this plan.

Kent Companies will make reasonable accommodations for qualified individuals with known disabilities unless doing so would result in an undue hardship.